1. Office of Financial Services
  2. Schedules
  3. Fiscal Year 2020

Fiscal Year 2020

Download the Fiscal Year 2020 Year-End Instructions

Download the Financial Services Calendar of Events

Please be reminded that the University’s fiscal year 2020 is coming to an end.  In preparation for the final close, all revenues earned and all goods and services received on or before June 30, 2020, must be reported in the financial records.  To ensure that this information is received by Financial Services in a timely manner, please adhere to the following procedures.

Revenues/Receivables

  • Please submit a list of all revenues earned through June 30 that has not been received.  These amounts will be set up as accounts receivable.  All receivable informatin must be submitted by July 10 on the form, "". 
  • If applicable, please inform Angie Smith immediately of any credit card transactions that were processed on or before June 30, 2020 and not deposited with Departmental Cashiers prior to July 1, 2020, to ensure those transactions are recorded in the correct period and to the correct accounts.

NOTE:  This involves any department that accepts and processes credit card transactions.

  • If applicable, please inform Angie Smith of any wires that were received on or before June 30, 2020, and not deposited with Departmental Cashiers prior to July 1, 2020, to ensure those transactions are recorded in the correct periods and to the correct accounts.

Expenditures/Payables

Purchase Orders

​Any invoices (associated with purchase orders) on hand for goods or services received on or before June 30 must be submitted immediately for payment.  Please submit these invoices by July 6.  If you have not yet received an invoice for goods or services applicable to the 2019-2020 fiscal year, please make every effort to contact vendors to send you an invoice by the July 6 deadline.

If a vendor cannot provide you with an invoice before the deadline, an accounts payable entry will be recorded.  To facilitate this entry, please complete the form, “” and submit it by July 10.

LaCarte Cards

​Any items/invoices purchased on the LaCarte card and received by June 30, 2020, but not paid by the LaCarte card until after July 5, 2020, an accounts payable entry will be recorded.  Please complete the "" form and submit it by July 10.

Interdepartmental Charges

All interdepartmental charge forms applicable to June 2020 (or prior) must be submitted to Financial Services by July 10.

Purchasing Cards

Please refer to the for deadlines and more information.

 

If you have any questions on any of these year-end procedures, please contact the following:

Year End Forms

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